Team Assistant Job in Dubai UAE

Team Assistant (office) Job in Dubai UAE

Company          : Gulf Talent

Location           : Dubai, UAE

Timing               : Full time

JOB DESCRIPTION

Front Office & Guest Management:
• Serve as the first point of contact for all visitors – greet guests with professionalism and warmth, reflecting the company’s values.
• Manage the reception area, ensuring it is always tidy, welcoming, and presentable.
• Understand and respect Arabic cultural protocols in all interactions.

Office Operations & Administration:
• Oversee day-to-day office operations and liaise with vendors and service providers (catering, cleaning, IT support, etc.).
• Establish and maintain relationships with local office suppliers and service providers, ensuring competitive and high-quality service.

• Organize office supplies, maintenance, deliveries, and other infrastructure requirements pertaining to the office.
• Assure adherence to company policies, etiquette, and local office procedures.
Team and Executive Support:
• Coordinate internal and external meetings by managing team members’ and management’s calendars and appointments.
• Assist with team travel logistics, such as making hotel, transportation, and aircraft reservations.
• Help with international hires’ and their families’ relocation procedures, including liaising with settling-in services, schools, and housing agencies.

REQUIREMENTS

• Fluency in Arabic and English is mandatory – both spoken and written.
• Strong knowledge of Arabic cultural norms and business etiquette.
• Minimum 3years of experience in office administration, front desk, or executive support roles, preferably in an international or boutique office setting.
• Experience dealing with vendors and suppliers in the GCC or MENA region is a plus.
• Exceptional organizational and time management skills.
• High level of discretion, confidentiality, and professionalism.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with calendar management tools and travel platforms is desirable.

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