Receptionist Job in Dubai UAE

Company          : ICIMS

Location           : Dubai, UAE

Timing               : Full time

JOB DESCRIPTION

• Greeting and Welcoming Clients: You will be responsible for warmly welcoming clients and visitors to the consulting firm. You should have excellent interpersonal skills and be able to create a positive first impression.
• Answering Phone Calls: You will handle incoming phone calls, directing them to the appropriate individuals within the firm or taking messages as necessary. Clear and professional communication skills are essential for this role.
• Managing Correspondence: You may be responsible for receiving, sorting, and distributing incoming mail and packages. Additionally, you may assist with preparing outgoing mail and courier services
• Organizing Appointments: You will be in charge of the calendar, setting up meetings and appointments for both employees and clients. To effectively manage the calendar, one needs to be very organized and pay close attention to details.

   

• Reception Area Maintenance: You are responsible for keeping the reception area neat, orderly, and presentable at all times. This entails setting up visitor chairs, keeping a tidy desk, and organizing reading materials.

   

• Offering Administrative Support: Data entry, filing, and document preparation are just a few of the administrative duties you might help with. It is frequently necessary to be proficient with Microsoft Office and other basic office software.

   

• Coordination with Other Departments: In order to promote efficient internal communication and coordination, you will work with other departments within the consulting business.

REQUIREMENTS

1. Education and Experience
   • High school diploma or equivalent; additional certification in office administration or a related field is a plus.
   • Proven experience as a receptionist, front desk representative, or similar role is preferred.
2. Technical Skills
   • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
   • Familiarity with office equipment, such as copiers, fax machines, and multi-line phone systems.
   • Experience with scheduling software or CRM tools is a bonus.
3. Interpersonal and Communication Skills
   • Exceptional verbal and written communication skills.
   • Strong customer service orientation with a friendly and approachable demeanor.
   • Ability to maintain professionalism and handle confidential information.
4. Organizational Skills
   • Excellent multitasking and time-management abilities.
   • High attention to detail and problem-solving skills.
   • Ability to prioritize tasks effectively in a fast-paced environment.

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