Executive Assistant to the General Manager Job in Dubai UAE

Executive Assistant to the General Manager Job in Dubai UAE

Company          : Waldorf Astoria The Palm

Location           : Dubai, UAE

Timing               : Full time

JOB DESCRIPTION

• Managing the daily administrative functions of the Executive Office while adhering to hotel policies and luxury service standards.
• Acting as a liaison between the General Manager and internal departments, owners, corporate offices, and key stakeholders, ensuring seamless communication.
• Handling all incoming and outgoing correspondence, including emails, phone calls, reports, and written documents with clarity, professionalism, and confidentiality.
• Organizing, scheduling, and maintaining the General Manager’s calendar, including meetings, conferences, and travel arrangements.
• creating agendas, taking thorough minutes, sending out meeting materials, and making sure that action items are followed up on.
• arranging complicated trip plans for the general manager and accompanying employees, including reservations for flights, lodging, transportation, and visas.
• demonstrating remarkable attention to detail in the drafting, editing, and proofreading of high-level reports, memos, presentations, and internal and external communications.

   

• managing equipment, keeping supplies up to date, keeping an eye on office operations, and making sure the workspace is orderly and professional.
• Organize and preserve documents, files, and records to guarantee confidentiality and simple access when needed.
• Oversee and arrange the executive team’s databases, contact lists, and information.
• preserving strict secrecy at all times, using good judgment, and protecting sensitive company information.
• helping to organize and carry out executive initiatives, research, and special projects as delegated by the general manager.

REQUIREMENTS

• Minimum 3-5 years of proven experience in an Executive Assistant, Personal Assistant, or similar administrative role, preferably within a luxury hospitality or a high-end corporate setting.
• Exceptional Organizational & Time-Management Skills with the ability to multitask, prioritize, and adapt in a dynamic environment.
• Outstanding Communication Skills in English, both written and verbal; proficiency in additional languages is a plus.
• Meticulous Attention to Detail, Accuracy & Discretion when managing confidential information.
• Strong Problem-Solving Abilities with a proactive and solution-oriented mindset.
• Independence & Sound Judgment with the ability to take initiative and work autonomously.
• Professionalism in Appearance & Conduct, reflecting the hotel’s luxury standards in every interaction.

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