EXECUTIVE SECRETARY Job in Dubai UAE

EXECUTIVE SECRETARY Job in Dubai UAE

Company          : Emirates dnata

Location           : Dubai, UAE

Timing               : Full time

Closing date     : 24 Dec 2024

JOB DESCRIPTION

• Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources within and outside the Department.
• Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paper work.
• Sort incoming mail and phone calls, answer to them, forward correspondence, and pass it along to the right person while gathering more information as needed.
• Keep an eye on the department’s attendance records, validate overtime claims as needed, and make sure they are processed and sent to the salary administration department for reimbursement.
• To properly communicate with senior executives and external contacts on behalf of the department head or manager, one must be completely informed about the organization’s operations.
• Maintain petty cash accounts by confirming the veracity of claims and making sure that the numbers are entered correctly. To balance accounts, manage and control cash transactions.

REQUIREMENTS

Administration. General administration : 3+ Years
12 Years schooling or equivalent :
Secretarial qualification preferable:

• At least 4 years experience in an administrative capacity in a medium or large size company with administrative skills.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.

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