Admin Receptionist Job in Dubai UAE

Admin Receptionist Job in Dubai UAE

Company          : Oracle Cloud

Location           : Dubai, UAE

Timing               : Full time



  • Receive incoming calls, identify caller needs and direct to the appropriate extensions.
  • Handling incoming and outgoing faxes, copies, scans, all necessary documents.
  • Receiving visitors, customers and walk-in company representatives at the reception area, briefing about building safety and handling appropriately by notifying concern person in facility and guide them to the office / meeting room as requested.
  • Ensuring the reception area is clean, well-organized and providing safe environment for employees and client / visitors.
  • Managing all correspondence including dealing with email and distributing incoming mail to the appropriate individuals.
  • Setting up couriers, turning over the parcel to the courier company, tracking it as needed or asked, receiving the courier, and turning it over to the concerned party.
  • Helping with meeting and training reservations and making sure meeting spaces are always neat and attractive.
  • Helping with office reservations and parties, making sure that food and drinks are provided as needed.
  • Check stock and determine inventory level, anticipate needed supplies, place and expedite orders to maintain and order office / stationary supplies, IT / electronic accessories.
  • For JAFZA timekeeping, issue visitor and product passes; sign off in the Kronos system.
  • In JDE, order creation and record keeping. As needed, follow up to have supplies supplied and monitor the invoice with accounting.
  • Supervising contracts pertaining to the facility and negotiating prices with suppliers and service providers with the facility coordinator.
  • As needed, help with hotel reservations and travel plans.
  • Keep your office tidy and productive.
  • Working with the facility coordinator, arrange building specifications and offer assistance as needed.
  • Back up the administrative and facility coordinator.
  • Save calibration and safety-related records, and inform before expiration. Decide what has to be done for renewal or inspection.
  • Anything else the management assigns relevant to the job.



  • Minimum Diploma degree
  • 3 years or above work experience
  • Good command of English


  • Bachelor’s Degree
  • Oil and Gas company experience will be an advantage.
  • Experience of working with Kronos and JDE will be an advantage



  • Pleasant and with good customer relation
  • Good Verbal and Written Communication
  • Computer Literate – Microsoft Office
  • Telephone Skills
  • Supply Management
  • Documentation


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