Admin Receptionist Job in Dubai UAE

JOB DESCRIPTION

Receive incoming calls, identify caller needs and direct to the appropriate extensions.

Handling incoming and outgoing faxes, copies, scans, all necessary documents.

Receiving visitors, customers and walk-in company representatives at the reception area, briefing about building safety and handling appropriately by notifying concern person in facility and guide them to the office / meeting room as requested.

Ensuring the reception area is clean, well-organized and providing safe environment for employees and client / visitors.

Managing all correspondence including dealing with email and distributing incoming mail to the appropriate individuals.

Setting up couriers, turning over the parcel to the courier company, tracking it as needed or asked, receiving the courier, and turning it over to the concerned party.

Helping with meeting and training reservations and making sure meeting spaces are always neat and attractive.

Helping with office reservations and parties, making sure that food and drinks are provided as needed.

Check stock and determine inventory level, anticipate needed supplies, place and expedite orders to maintain and order office / stationary supplies, IT / electronic accessories.

For JAFZA timekeeping, issue visitor and product passes; sign off in the Kronos system.

In JDE, order creation and record keeping. As needed, follow up to have supplies supplied and monitor the invoice with accounting.

Supervising contracts pertaining to the facility and negotiating prices with suppliers and service providers with the facility coordinator.

As needed, help with hotel reservations and travel plans.

Keep your office tidy and productive.

Working with the facility coordinator, arrange building specifications and offer assistance as needed.

Back up the administrative and facility coordinator.

Save calibration and safety-related records, and inform before expiration. Decide what has to be done for renewal or inspection.

Anything else the management assigns relevant to the job.

QUALIFICATION AND EXPERIENCE

ESSENTIAL

Minimum Diploma degree