Executive Assistant & Office Manager Job in Dubai UAE

Executive Assistant & Office Manager Job in Dubai UAE

Company          : Chalhoub Group

Location           : Dubai, UAE

Timing               : Full time

JOB DESCRIPTION

Executive Support:

● Serve as the primary point of contact between the Founder, the management team, and the broader organization.
● Track and follow up on action items across departments to ensure deadlines are met.
● Manage the Founder’s email and calendar, ensuring the timely scheduling of
appointments and meetings. Respond to and file emails appropriately
● Attend and participate in weekly management meetings, document minutes, and follow up on action items.
● Participate in departmental meetings as necessary, ensuring accurate documentation
and action item follow-ups.
● Attend external meetings upon request.
● Coordinate and book travel arrangements for the Founder and Buying team, ensuring
cost-effectiveness and efficiency.
● Act as the liaison between the business and Group HR for employee-related matters.
● Prepare presentations for team meetings, ensuring content is accurate and complete.

Finance & Payment Management:

• Work together with the internal accounting staff to help with monthly reconciliation and guarantee correct reporting of business expenses.
• Examine internal commissions, supplier payments, and other ad hoc
• payments, highlighting any inconsistencies for approval and scrutiny.
  Examine and handle departmental payments using the company credit card, making sure that all costs are appropriately logged and managed.
• Process petty cash payments on occasion, making sure all paperwork is in order and approved.
• Collaborate closely with the accountant to keep an eye on cash flow and make sure payments are processed on schedule.

REQUIREMENTS

This role requires a highly organised, neutral, and professional individual capable of managing multiple responsibilities with discretion, efficiency, and attention to detail.

You will be expected to collaborate effectively across teams and departments, handling sensitive matters impartially while maintaining the confidentiality and integrity of company operations.

At least 3 years experience as an Executive Assistant/Office Manager.

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