Document Controller and Office Administrator Job in Dubai UAE

Document Controller and Office Administrator Job in Dubai UAE

Company          : Gulf Talent

Location           : Dubai, UAE

Timing               : Full time

JOB DESCRIPTION

– Manage and maintain all project documentation, including contracts, plans, specifications, and correspondence, ensuring they are up-to-date and easily accessible.
– Maintain a robust document control system to track the flow of documents and ensure compliance with company standards.
– Coordinate the distribution of project documents and ensuring timely delivery and receipt of information.
– Oversee the filing and archiving of documents, both physical and electronic, in accordance with company policies and project requirements.
– Assist in the preparation of reports, presentations, and other documentation as needed for internal and external stakeholders.

Support the office’s administrative tasks, such as calendar management and meeting scheduling, among others.
– Keeping pantry supplies and office stationery stocked.
Serve as the primary point of contact for team members and outside partners with questions about documents.
Regularly audit papers to make sure they are accurate and comprehensive, finding and fixing any inconsistencies.
Keep track of project developments and record updates, making sure that they adhere to project schedules.
Coordination of all project-related approvals with the management.
Notifying and arranging with subcontractors and vendors when the payment checks are prepared for distribution.
Overseeing the distribution of check payments in relation to payment receipts and further documentation.
In charge of keeping thorough records of every document, including monitoring revisions, making sure version control is in place, and keeping an audit trail of document history.
In charge of

REQUIREMENTS

– Bachelor’s degree in Business Administration, Project Management, or a related field.
– Proven minimum 3 years’ experience as a Document Controller or Office Administrator within the development or construction industry.
– Strong knowledge of document management systems and best practices in document control.
– Excellent organizational skills with a keen attention to detail and accuracy.
– Ability to manage multiple tasks and projects simultaneously while meeting tight deadlines.
– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
– Strong communication skills, both verbal and written, with the ability to interact professionally with all levels of staff and external partners.

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