Corporate Office Coordinator Job in Dubai UAE

JOB DESCRIPTION

Being the first point of contact and welcoming all visitors to the corporate office, representing the brand in the best possible light. Offering refreshments on arrival and during meetings

Supporting the senior Corporate Office team with administrative tasks as required e.g., processing invoices for various departments and updating and maintaining Marketing invoice tracker, adhoc reports and general tasks of assistance to the wider team

Keeping on top of general enquiries that come through to the reception email including calls, ensuring they are actioned accordingly and keeping strict confidentiality about contact numbers and emails within the company

helping to organize the schedule for all leadership meetings, senior management team meetings, and off-sites

Working with Corporate HR to help with the onboarding and offboarding of coworkers in the Dubai office, including arranging for office access, IT equipment, and parking
helping to plan social activities at the office

assuming accountability and ownership for day-to-day office operations, such as managing courier and postal services, placing weekly online orders for food and stationery, setting up conference rooms, etc.

Administrative duties include writing and preparing sometimes-confidential correspondence, sending out the mail, scanning and organizing documents, screening calls and guests, setting up travel schedules and accommodations with the appropriate BTAs, itineraries, and senior leadership agendas.

Maintaining the kitchenette and meeting spaces supplied and clean at

REQUIREMENTS

2+ years of hands-on administrative support experience

Fluency in English is required, Arabic is an asset

Excellent communication skills, both written and verbal

Strong organizational skills

Strong integrity and respect for confidentiality

Proficiency in MS Word, MS Excel, PowerPoint

Strong problem-solving abilities

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