Assistant Job in Dubai UAE

Assistant Job in Dubai UAE

Company          : Nomura International

Location           : Dubai, UAE

Timing               : Full time



  • Provide general administration support to IWM Dubai office, supporting office administrative activities
  • Manage calendar for SEO of IWM Dubai, coordinate and arrange meetings, video/conferences and handling of bookings for business trips, claims submission etc
  • Ensure logistics are in place for new staff onboarding/departure logistics
  • Assist guests from other offices at the desk that is being covered: Setup of the IT, calendar management, assistant coordination, travel arrangements for their conference in Dubai, etc.
  • Principal training administrator at IWM Dubai, overseeing all aspects of training management, including planning training schedules, reserving facilities, and keeping track of training attendance.
  • Plan and oversee IWM events, such as onsite and offsite meetings for departmental business, annual dinners, and vendor, fund house, and business partner events.
  • Send in a purchase request for the cost of IWM and make sure it is approved.
  • Any additional administrative assistance or ad hoc projects that are thought to be required
  • Manage ad hoc requests and license renewals through the DIFC portal.
  • Order supplies as needed while keeping an eye on the inventory of office and pantry supplies.



  • Minimum 5 years’ experience of relevant work experience
  • Professional, pro-active with strong organization skills with maturity and flexibility in supporting various activities
  • Have strong sense of responsibility and attention to detail
  • Flexible to work as a team and also be able to work independently
  • Good client orientation and communication skills
  • Ability to handle pressure and constantly moving schedules
  • Proficient in MS Office
  • Knowledge of DIFC area and DIFC portal would be an added advantage


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