Assistant Job in Dubai UAE

JOB DESCRIPTION

Provide general administration support to IWM Dubai office, supporting office administrative activities

Manage calendar for SEO of IWM Dubai, coordinate and arrange meetings, video/conferences and handling of bookings for business trips, claims submission etc

Ensure logistics are in place for new staff onboarding/departure logistics

Assist guests from other offices at the desk that is being covered: Setup of the IT, calendar management, assistant coordination, travel arrangements for their conference in Dubai, etc.

Principal training administrator at IWM Dubai, overseeing all aspects of training management, including planning training schedules, reserving facilities, and keeping track of training attendance.

Plan and oversee IWM events, such as onsite and offsite meetings for departmental business, annual dinners, and vendor, fund house, and business partner events.

Send in a purchase request for the cost of IWM and make sure it is approved.

Any additional administrative assistance or ad hoc projects that are thought to be required

Manage ad hoc requests and license renewals through the DIFC portal.

Order supplies as needed while keeping an eye on the inventory of office and pantry supplies.

REQUIREMENTS

Minimum 5 years’ experience of relevant work experience

Professional, pro-active with strong organization skills with maturity and flexibility in supporting various activities

Have strong sense of responsibility and attention to detail

Flexible to work as a team and also be able to work independently

Good client orientation and communication skills

Ability to handle pressure and constantly moving schedules

Proficient in MS Office