Admin Assistant Job in Dubai UAE

Admin Assistant Job in Dubai UAE

Company          : Oli Oli

Location           : Dubai, UAE

Timing               : Full time

JOB DESCRIPTION

HR Administration:

• Assist in processing paperwork related to benefits, onboarding, offboarding and other employee transactions.
• Employee Records Compliance: maintain and update employee records, liaise with external PRO office to ensure that all employee documentation meets regulatory standards
• Insurance coordination: liaise with insurance provider to manage member additions, deletions, and any other insurance-related matters
• HRMS and Payroll support: assisting with time sheet management, attendance tracking and ensuring accuracy in HRMS and payroll processing

Procurement Support:

• Assist the facilities manager in acquiring a broad range of superior and reasonably priced goods, supplies, and services.
• Vendor relations: examine vendor agreements, establish and preserve solid and productive connections with suppliers and vendors, bargain over costs, and guarantee on-time delivery and high standards of quality.
• Create plans for the acquisition of goods, services, and equipment through procurement planning.
• Keep a current contact list of suppliers and providers, together with information on their credentials, delivery schedules, and any future developments.
• Keep track of pricing, purchases, and other crucial information.

REQUIREMENTS

• Bachelors degree in business administration, Finance, HR, or a related field.
• Proven experience in administrative support, ideally in a multi-functional role
• Experience in procurement, inventory management or corporate affairs is a plus

• Familiarity with Procurement systems and software

• Familiarity with UAE MOHRE & Visa processes

• Familiarity with Human Resources Information Systems (HRIS)

• Tech-savvy with advanced experience with Microsoft 365 tools and features

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