Team Administrator Job in Dubai UAE

Team Administrator Job in Dubai UAE

Company          : savills

Location           : Dubai , UAE

Timing               : Full time

 

JOB DESCRIPTION

  • Providing full administrative support including but not limited to: creating and editing of spreadsheets, compile presentations and assist with marketing proposals
  • Assist in compiling reservation forms and sending to all parties involved.
  • Invoicing administration, processing purchase invoicing and handling accounts queries, management of disbursements, updating team billings sheet, updating sales status sheets, chase bad debts.
  • Support marketing in project mail outs and establishing workflow for effective lead distribution.
  • Maintaining CRM Hubspot database; adding and updating applicants, distributing leads
  • Maintaining CRM Hubspot database; adding and updating applicants, distributing leads
  • Redirect or take messages efficiently and accurately, sending out property details and booking viewings when required.
  • Anti-Money Laundering Compliance; ensuring all files are compliant with latest transactions and new third party agreements
  • General office administration including: requesting updated price lists from developers, binding, photocopying
  • Diary management, travel arrangements
  • Assist in event organisation with venue logistics, marketing and attendee registration
  • Send regular mail outs to database with the latest Savills Research

 

REQUIREMENTS

  • Previous experience in secretarial / administrator role
  • Excellent organisational and prioritising ability
  • Good communication skills, both verbal and written
  • Good attention to detail
  • Professional and mature working attitude
  • Proactive and able to work with initiative
  • Ability to work flexibly
  • Team player
  • Ability to cope with routine tasks
  • Dependable – team can rely on the job holder to produce work to deadlines
  • Excellent administration and time management skills
  • Excellent IT skills – Microsoft Office, databases, Outlook

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