Receptionist and Office Administrator Job in Dubai UAE

Receptionist and Office Administrator Job in Dubai UAE

Company          : cavendish maxwell

Location           : Dubai, UAE

Timing               : Full time

 

JOB DESCRIPTION

  • Warmly greet and welcome visitors, clients and employees creating a positive and professional atmosphere.
  • Answer and direct phone calls, taking accurate messages and promptly delivering them to the appropriate individuals.
  • Respond to enquiries from clients, visitors, and employees in a timely and professional manner, providing helpful information or directing them to the relevant resources.
  • Keep the reception area clean and well-organized so that you always give off an expert vibe.
  • Handle arriving and outgoing mail, packages, and deliveries efficiently, making sure they get to the right people on time and with the right paperwork. Manage schedules and bookings for conference rooms and, if needed, help with food for meetings.
  • Maintain the inventory of office supplies by making sure that all the necessary things are available and placing orders when they aren’t.
  • When dealing with private and sensitive information, be very careful and always keep a high level of privacy.
  • Keep contact lists up to date and correct, making sure they are full and correct.
  • Help the office assistant keep an eye on how clean the offices are and make sure they meet the standards that have been set.
  • Help plan upkeep and repairs for the office by talking to vendors and suppliers.
  • Watch over and handle office equipment, making sure it works right and fixing problems right away.
  • Help the Operations and Office Manager by taking the initiative, adding to efforts to get employees involved, and keeping records up to date.
  • Work together with office managers from different branches on maintenance and management tasks, encouraging a team-oriented attitude.

 

REQUIREMENTS

  • Proven experience in a receptionist or administrative support role, preferably in a corporate environment.
  • Exceptional interpersonal and communication skills, with the ability to interact professionally with clients, visitors, and employees at all levels.
  • Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment.
  • Strong organisational skills with the ability to multitask and prioritise tasks effectively in a fast-paced environment.
  • Attention to detail and accuracy in handling administrative tasks, including managing mail, scheduling appointments, and maintaining records.
  • Proactive and resourceful attitude, with a willingness to assist in various office tasks and support team members as needed.
  • Ability to monitor and ensure cleanliness standards in office spaces, ensuring a comfortable and professional working environment.
  • Ability to work independently with minimal supervision and collaborate effectively as part of a team when required.
  • Flexibility to adapt to changing priorities and a willingness to take on new challenges as they arise.
  • Experience in assisting with employee engagement initiatives or familiarity with event management is a plus.
  • Emirati nationals are encouraged to apply.

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