Office Coordinator Job in UAE

Office Coordinator Job in UAE

Company          :  Oaktech Services FZ-LLC

Location           : Ras Al-Khaimah, UAE

Timing               : Full time

 

JOB DESCRIPTION

  • Administrative Support: Provide administrative assistance to the Office Manager and other team members as needed, including scheduling meetings, managing calendars, and handling correspondence.
  • Facilities Management: Oversee the maintenance of office facilities and equipment, coordinating repairs and ensuring a safe and comfortable working environment for all staff.
  • Office Operations: Oversee the ordering, distribution, and inventory of office supplies, making sure that stock levels are appropriate and economical. Take care of parcels and mail that come in and go out.
  • Event Coordination: Help with the organization and management of business gatherings, conferences, and events. This includes choosing locations, making food arrangements, and managing logistics.
  • Vendor management involves communicating with outside suppliers and service providers, drafting contracts, keeping an eye on the caliber of the work, and making sure that all conditions are met.
  • Document management involves keeping up with and arranging both physical and digital filing systems to guarantee accuracy, privacy, and simple access to documents and records.
  • Onboarding help: Help with the new hire onboarding process by setting up workspaces, organizing training plans, and provide logistical help as required.
  • Communication Liaison: Act as a point of contact for questions from both internal and external parties, giving details and forwarding requests to the relevant teams or departments.
  • Ad-hoc Projects: As instructed by the office manager, carry out unique projects and assignments that advance the efficiency and ongoing operation of the office.

 

REQUIREMENTS

  • Proven experience in an administrative or office support role, preferably in a fast-paced environment.
  • Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines effectively.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Attention to detail and a commitment to maintaining confidentiality and discretion.
  • Ability to work independently with minimal supervision and as part of a collaborative team.
  • Flexibility and adaptability to changing priorities and responsibilities.

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