Office Administrator – Facility Management Job in Dubai UAE

Office Administrator – Facility Management Job in Dubai UAE

Company          : ACOUP

Location           : Dubai, UAE

Timing               : Full time



  • Manage day-to-day operations of the office facility.
  • Conduct regular inspections to identify maintenance needs or safety hazards. – Coordinate with external vendors for repairs, maintenance, or other facility-related services. including HVAC systems, plumbing, electrical, and other facilities-related issues
  • Coordination and scheduling of visits to the four other offices to ensure that all facilities are neat and tidy, that all office stationery inventory has been collected.
  • Coordinate maintenance and repairs for the office, Managing the contractor and FM- AMC Team for Office space expansion, furniture fit out, and layout.
  • Keep up with exact records of all AMCs, including contract subtleties, reestablishment dates, and installment plans.
  • Guarantee that all AMC project worker occasional upkeep is being performed precisely and that the support log is being refreshed.
  • Guarantee the neatness and cleanliness of the workplace by planning with cleaning staff or performing light cleaning obligations depending on the situation.
  • Keep up with office supplies stock by checking stock levels routinely and setting orders when fundamental.
  • Audit and support worker for hire administration solicitations and change orders.
  • Make and keep up with documentation connected with office the executives processes.
  • Oversee associations with merchants, specialist co-ops and AMC Worker for hire.
  • Oversee and manage the acquisition cycle for office resources and vehicle, including furniture, gear, supplies and IT Hardware
  • Track resource tasks and guarantee legitimate documentation is set up.



  • Prior experience in office administration or coordination roles in Construction company or Facility management company.
  • Strong organizational skills with exceptional attention to detail with Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint).
  • Flexibility to adapt to changing priorities and handle unexpected situations.
  • Demonstrated ability to effectively manage multiple tasks with strong attention to detail.


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