Office Administrator – Facility Management Job in Dubai UAE
Company : ACOUP
Location : Dubai, UAE
Timing : Full time
JOB DESCRIPTION
- Manage day-to-day operations of the office facility.
- Conduct regular inspections to identify maintenance needs or safety hazards. – Coordinate with external vendors for repairs, maintenance, or other facility-related services. including HVAC systems, plumbing, electrical, and other facilities-related issues
- Coordination and scheduling of visits to the four other offices to ensure that all facilities are neat and tidy, that all office stationery inventory has been collected.
- Coordinate maintenance and repairs for the office, Managing the contractor and FM- AMC Team for Office space expansion, furniture fit out, and layout.
- Keep up with exact records of all AMCs, including contract subtleties, reestablishment dates, and installment plans.
- Guarantee that all AMC project worker occasional upkeep is being performed precisely and that the support log is being refreshed.
- Guarantee the neatness and cleanliness of the workplace by planning with cleaning staff or performing light cleaning obligations depending on the situation.
- Keep up with office supplies stock by checking stock levels routinely and setting orders when fundamental.
- Audit and support worker for hire administration solicitations and change orders.
- Make and keep up with documentation connected with office the executives processes.
- Oversee associations with merchants, specialist co-ops and AMC Worker for hire.
- Oversee and manage the acquisition cycle for office resources and vehicle, including furniture, gear, supplies and IT Hardware
- Track resource tasks and guarantee legitimate documentation is set up.
REQURIEMENTS
- Prior experience in office administration or coordination roles in Construction company or Facility management company.
- Strong organizational skills with exceptional attention to detail with Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint).
- Flexibility to adapt to changing priorities and handle unexpected situations.
- Demonstrated ability to effectively manage multiple tasks with strong attention to detail.