Office Administrator and Document Controller Job in UAE

Office Administrator and Document Controller Job in UAE

Company          : ICIMS

Location           : Abu Dhabi, UAE

Timing               : Full time

 

JOB DESCRIPTION

  • Provide general administrative support to ensure efficient office operations.
  • Manage and organise office files, documents, and records.
  • Plan and book meeting rooms, make sure all the necessary equipment is available, and write up group agendas.
  • Help with planning trips and figuring out the risks of foreign travel.
  • Manage document control well and make sure that documents are stored, retrieved, and version controlled correctly.
  • Attend project meetings and make sure that accurate meeting minutes are taken. These should then be sent to the right people in the project on time.
  • Keep the change register up to date and make sure that all change requests are recorded, tracked, and sent to the right people.
  • Help the project team with general project management tasks.
  • Work with project stakeholders to collect and share information, and make sure that good lines of contact are set up and kept open.
  • Work together with cross-functional teams and outside partners to make working together and sharing information more effective.

REQUIREMENTS

  • 3+ years’ relevant industry experience
  • Strong attention to detail, ensuring accuracy in document management, meeting minutes, and change register management.
  • Exceptional communication skills, both written and verbal, with the ability to effectively communicate with stakeholders at all levels.
  • Proficient in using document control systems, collaboration tools, and the Microsoft Office suite.
  • A proactive and self-motivated individual, capable of working independently and as part of a team.
  • Proven ability to develop and review safety procedures, training content and documentation.
  • Ability to adapt quickly to changing priorities in a dynamic project environment and maintain a high level of professionalism in a fast-paced environment.

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