Office Admin Job in Dubai UAE

Office Admin Job in Dubai UAE

Company          : Hilton

Location           : Dubai, UAE

Timing               : Full time

 

JOB DESCRIPTION

  • Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits. Responsible for maintenance of expatriate associates personal files including contract, leave and travel administration to ensure they are kept updated and in strict confidence
  • Make management reports on time and turn them in.
  • Listen to and write down minutes of meetings (like OMM and Excom meetings); make sure that the OMM minutes are translated correctly.
  • Keep an eye on administrative standards to make sure they are in line with company policy. In charge of making sure that government papers are translated correctly and sent out quickly so that rules are followed.
  • Watch over the Secretary’s day-to-day tasks; look over the departmental secretaries’ performance standards and suggest or create/run the right training/counselling meetings
  • Organize calls for special reservations that come through the Executive Office
  • Do any other tasks that are given to you.

 

REQUIREMENTS

  • Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity
  • Good understanding of hotel operations, practices and procedures
  • Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment
  • Strong communication and human-relation skills

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

  • Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degree
  • Certification: Certification in Secretarial/Administration skills

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