Merchandise Admin Executive Job in Dubai UAE

JOB DESCRIPTION

Provide all necessary secretarial and office support to the Manager from handling calls, drafting and processing letters, faxing etc, to liaising on the Manager’s behalf with Suppliers and Customers.

Arrange travel itinerary for the Manager including ticket reservations, hotels bookings, fixing appointments with the overseas clients.

Provide required support to others in the department with respect to, sending official correspondence on their behalf, providing collective information to them, and arranging department meetings.

Liaise with all offices for effective management of appointments and meetings. Ensures administrative responsibilities like signatures, applications and customer issues are expedited effectively.

Respond politely and respectfully to all consumer inquiries, grievances, and encounters. Maintain the company’s professional image at all times while handling client concerns and referring them to the appropriate departments for resolution.

Assure prompt and polite responses to calls, emails, and faxes, and either give the required information and direction or direct them to the proper channels for correct information.

Keep up the required documentation system to ensure that papers and information are stored and retrieved in an efficient and organized manner. Keep all required documents, files, and databases up to date.

Memoranda and general correspondence, including independent correspondence on secretarial discretion, as needed.

Oversee requisitions for stationary and printing.

Communicate with the administrative team or vendors regarding consumables.

Keep an eye on department attendance and make sure the right access is given.

Oversee collateral and location-specific resources, including reception areas and meeting rooms.

REQUIREMENTS

Excellent communication, organizational and problem-solving skills.

Excellent in MS Office application and Excel skills like v-look up, pivot, etc.

Numerate with strong analytical skills and financial acumen.

Aptitude to function within deadlines, while working both independently and as part of a team.

Ability to work independently and proactively, with excellent attention to detail.

Able to successfully manage and execute priorities in a timely manner within a fast-paced, high-growth environment.