HR & Admin Assistant Job in Dubai UAE

HR & Admin Assistant Job in Dubai UAE

Company          : iTech

Location           : Dubai, UAE

Timing               : Full time

 

JOB DESCRIPTION

  • Front Desk office and general office support
  • Greet guests and provide them with superb customer service
  • Answer all client questions and incoming calls
  • Redirect phone calls to the appropriate department and takedown messages
  • Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)
  • Book and maintain schedules, meetings, and travel arrangements, if required
  • Write and distribute email, correspondence memos, letters, faxes, and forms
  • Maintain relevant databases when necessary
  • Assist the HR & Admin Manager with daily tasks
  • Coordinate daily duties with the PRO.
  • Process applications and paperwork for work permits and visas in conjunction with the PRO.
  • Point of contact for Du, ADDC, Etisalat, etc.
  • Maintain supply inventory by initiating and completing orders for supplies quickly, predicting the need for supplies, and reviewing stock to assess inventory level.
  • ensures that the equipment is operating by carrying out the necessary preventative maintenance, requesting repairs, keeping track of the equipment, and making necessary purchases of new equipment.
  • Keep an eye on and uphold proper office hygiene and behavior.
  • Complete tasks and give the HR & Admin Manager ongoing help.
  • Compile the timesheet each month for use in payroll.
  • Make sure there are no fines associated with the renewal of trade licenses, establishment cards, tenancy contracts, vehicle registrations, and business insurance.
  • Assist the HR Department with scheduling interviews and hiring

 

REQUIREMENTS

  • Effective written and verbal English language communication skills
  • Good knowledge in HR Practices
  • Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results.
  • Ability to multitask.
  • Strong knowledge of Google Suite, MS Office programs, and other governmental e-portals.
  • Minimum 3 years in an HR/Admin/Document controlling/Coordinating role, or equivalent.
  • Collaborate easily with the Executive Team, Line Manager, and employees

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