Executive Assistant Job in UAE

Executive Assistant Job in UAE

Company          : Al Marwan Group

Location           : Sharjah, UAE

Timing               : Full time

 

JOB DESCRIPTION

  • Organize and prepare for meetings or specific events , including setting agendas and taking minutes of meeting.
  • Managing the executive’s calendar to avoid conflicts and ensure timely attendance.
  • Answer and screen phone calls, directing inquiries and messages appropriately.
  • Write business letters, emails, and memos according to specified guidelines.
  • Organize and rank emails to guarantee prompt replies and follow-up.
  • serving as a liaison between the executive and stakeholders, both internal and external.
  • arranging travel arrangements, such as making hotel, airline, and rental car reservations.
  • drafting and revising presentations, reports, and other written materials.
  • Establish and manage precise, well-organized systems for both paper and computer filing.
  • supervising office supplies and apparatus.
  • helping with unique projects or other tasks as directed by management.
  • maintaining the strictest confidentiality and professionalism when handling sensitive information.

QUALIFICATION AND EXPERIENCE

Education:

  • Bachelor’s degree in business administration or a related field.

Experience:

  • Minimum 3 to 5 years proven experience in administrative assistance roles is typically required from the Real Estate Development / Constructions sectores , with experience supporting senior management being highly valued.

REQUIREMENTS

  • Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
  • Excellent written and verbal communication abilities in English and Arabic.
  • Professionalism in interacting with clients, colleagues, and senior management.
  • Proficiency in office software, such as Microsoft Office Suite (Word, Excel, PowerPoint).
  • Familiarity with scheduling tools and project management software.
  • Ability to anticipate and address issues proactively.

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