Engineering Administrator Job in Dubai UAE

Engineering Administrator Job in Dubai UAE

Company          : Kerzner

Location           : Dubai, UAE

Timing               : Full time

 

JOB DESCRIPTION

  • To schedule appointments and maintain a calendar for the HOD.
  • Take minutes of major meetings as may be required by the HOD.
  • Arrange business itineraries and co-ordinates HOD’s travel requirements.
  • Sorts and furnish incoming emails and documents for the HOD and attaches appropriate file to facilitate necessary action, determine routing, signature required and maintains follow up.
  • Receives incoming calls for the HOD and takes messages as appropriate.
  • Prepares communication outlined by HOD in oral or written directions.
  • maintains office flow processes and filing or records management systems.
  • must coordinate with Division Heads in order to fulfill deadlines as instructed by the HOD.
  • serves as a consultant in administration for the staff on certain matters.
  • assembles and distributes all incoming mail pertaining to the department in question.
  • keeps an extensive filing system for the relevant department.
  • takes inbound calls on a phone.
  • Schedules the HOD’s appointments and sends out reminders in accordance with it.
  • Attends departmental meetings and records minutes and notes.
  • brings HOD’s attention to problems of urgency.
  • keeps up a bring-up system every day.
  • keeps up-to-date records and schedules for yearly leave for the relevant department.
  • promptly arranges and gathers the division’s monthly attendance records.
  • upholds a tidy and organized work atmosphere.

QUALIFICATION AND EXPERIENCE

  • Completed High School
  • Diploma would be highly preferable.
  • At least 3 years’ experience in a coordinator or secretarial role, preferably in a 5* Hotel.

REQURIEMENTS

  • Computer literacy in Microsoft Office to include – Word / Excel / Power Point
  • Understanding of CMMS
  • Expertise in AutoCAD is highly preferred.
  • Organized and disciplined, dedicated, and loyal (essential)
  • Friendly, pleasant, and easy to be around (essential)
  • Work effectively under pressure to meet deadlines (essential)
  • Expertise in written and spoken English (essential)
  • High level of telephone skills (essential)
  • Knowledge of FLS (essential)
  • Willing to take personal responsibility for own performance.

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