Engineering Administrator Job in Dubai UAE
Company : Kerzner
Location : Dubai, UAE
Timing : Full time
- To schedule appointments and maintain a calendar for the HOD.
- Take minutes of major meetings as may be required by the HOD.
- Arrange business itineraries and co-ordinates HOD’s travel requirements.
- Sorts and furnish incoming emails and documents for the HOD and attaches appropriate file to facilitate necessary action, determine routing, signature required and maintains follow up.
- Receives incoming calls for the HOD and takes messages as appropriate.
- Prepares communication outlined by HOD in oral or written directions.
- maintains office flow processes and filing or records management systems.
- must coordinate with Division Heads in order to fulfill deadlines as instructed by the HOD.
- serves as a consultant in administration for the staff on certain matters.
- assembles and distributes all incoming mail pertaining to the department in question.
- keeps an extensive filing system for the relevant department.
- takes inbound calls on a phone.
- Schedules the HOD’s appointments and sends out reminders in accordance with it.
- Attends departmental meetings and records minutes and notes.
- brings HOD’s attention to problems of urgency.
- keeps up a bring-up system every day.
- keeps up-to-date records and schedules for yearly leave for the relevant department.
- promptly arranges and gathers the division’s monthly attendance records.
- upholds a tidy and organized work atmosphere.
QUALIFICATION AND EXPERIENCE
- Completed High School
- Diploma would be highly preferable.
- At least 3 years’ experience in a coordinator or secretarial role, preferably in a 5* Hotel.
- Computer literacy in Microsoft Office to include – Word / Excel / Power Point
- Understanding of CMMS
- Expertise in AutoCAD is highly preferred.
- Organized and disciplined, dedicated, and loyal (essential)
- Friendly, pleasant, and easy to be around (essential)
- Work effectively under pressure to meet deadlines (essential)
- Expertise in written and spoken English (essential)
- High level of telephone skills (essential)
- Knowledge of FLS (essential)
- Willing to take personal responsibility for own performance.