Document Controller Job in UAE

Document Controller Job in UAE

Company          : Parsons

Location           : Abu Dhabi, UAE

Timing               : Full time

 

JOB DESCRIPTION

  • mplements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
  • Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
  • Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
  • Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
  • uses department-specific computer programs or other common office automation tools to enter data and generate reports.

     

  • Starts and responds to regular correspondence about the assigned area of responsibility.

     

  • keeps up with departmental innovations, methods, and offerings pertinent to sphere of influence. collaborates with other employees as necessary to create and enhance services.

     

  • Participates in actions involving decision-making concerning the needs of customers and adapts to a changing technological environment.

     

  • aids people in gathering and locating electronic information.

     

  • Continually updates the allocated project’s schedule and data distribution system in accordance with departmental, supplier, client, and project specifications.

     

  • expedites the examination, signing, approval, and release of documents created internally and by suppliers.

     

  • confirms the necessity for retention, plans the categorizing, packaging, and long-term storage or destruction of relevant documents at the right time.

QUALIFICATION AND EXPERIENCE

  • Bachelor Degree (or equivalent) and typically 6+ years of relevant work experience, including 3+ years of prior document control experience.

REQUIREMENTS

  • Ensuring confidential information and documents are managed with complete discretion.
  • Acts with urgency when managing communications and completing tasks, making sure that everyone is aware of updated information on time.
  • Handling and Managing Project Documents, Policies and Procedures
  • Strong organizational and time management skills
  • Strategic Planning and Scheduling Skills
  • Effective Communication Skills
  • Working Knowledge of Electronic Document Management Systems
  • Ability in Photo, Video Editing, Presentations and Digital Marketing.

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