Document Controller Job in UAE

Document Controller Job in UAE

Company          : Gensler

Location           : Abu Dhabi, UAE

Timing               : Full time

 

JOB DESCRIPTION

  • Developing document control programs with internal and external teams to implement efficient delivery of information packages from Concept to Construction.
  • Being the point of contact for clients, consultants and internal management for project information auditing and sourcing.
  • Implementing thorough QA/QC procedure on all information being transmitted to the client and liaising with internal and external teams to follow up on client responses.
  • Check and make sure that all the information going in follows the project’s rules and guidelines.

     

  • All formal and informal problems are downloaded and sent to the teams and consultants within the company.

     

  • Making new rules for projects and making “how to” guides for them.

     

  • As the client’s main point of contact for all information exchange questions, you will work with their team to learn their standards and needs.

     

  • Training both internal and external project team members on the EDM system and practices that are specific to the project.

     

  • Make and keep track of project record files.

     

  • Set up printing based on the job.

     

  • The last step is to study the drawings, add any comments that apply, and then send them back to the project systems.

     

  • Keep track of and manage other important project forms, like RFIs, correspondence, and site submittals.

     

  • Paper filing

     

  • Help with project administration (minutes/program changes) as needed.

     

  • Support Gensler’s goals for sustainability. In particular about things that are related to your daily tasks.

     

  • Get the rest of the team involved and work with them on green projects and efforts.

 

REQUIREMENTS

  • 8+ years of project coordination or administrative professional experience in an architecture or design firm
  • Long track record of industry experience in Document Control or Information Management
  • Experience with ISO 9001 standards essential, BIM Level-2 information management experience is an advantage.
  • Proficiency in Microsoft Office, especially Excel
  • Knowledge of Revit is a plus.
  • Proven knowledge of using and configuring EDM Systems including Aconex is essential.
  • Proficient in Prolog
  • Proficient in lnDesign
  • Strong leadership, organisational, communication and relationship management skills
  • Proven ability to provide excellent client service, prioritise and work well under pressure.
  • Must be organized, efficient and enjoy working with a team.
  • Excellent verbal and written communication is essential
  • Self-motivated, with exceptional attention to detail and ability to multi-task and work
  • Basic understanding of sustainable design and operations is preferred.

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