Assistant General Admin & Reception Job in Dubai UAE

Assistant General Admin & Reception Job in Dubai UAE

Company          : SPEED & SPIRIT

Location           : Dubai, UAE

Timing               : Full time

 

JOB DESCRIPTION

  • Answering the phone calls
  • Keeping a safe and clean reception area by complying with procedures, rules, and regulations
  • Managing and monitoring all courier issues
  • Controlling kitchen and meeting rooms as they are arranged in the required manner frequently
  • Organizing the meeting schedule and preparing the meeting rooms as required
  • Serving the visitors by greeting, welcoming, and directing them appropriately
  • Notifying company personnel of visitor arrival
  • Provide general support to visitors
  • Helping with a range of administrative duties, such as taking notes, copying, and organizing a trip 
  • completing all travel plans, including booking flights, lodging, applying for visas, renting a car, etc., in accordance with departmental requirements. 
  • Putting together travel-related reports 
  • identifying the requirements and assisting their boss in relation to the procurement process 
  • Answering letters, grievances, and questions 
  • assisting the department manager in maintaining office productivity through the planning and implementation of office systems, layouts, and equipment acquisition 
  • Monitor and maintain office supplies inventory 
  • helping the department manager keep an eye on and maintain all of the office’s mechanical and technical systems 
  • Monitoring and making certain that every invoice has been received, accepted, and paid on schedule 
  • Verifying the team’s work-related responsibilities

REQUIREMENTS

  • Experience in similar tasks/fields is an added advantage
  • Strong sense of responsibility and hardworking individual
  • Respectful and courteous
  • Cheerful, helpful, and a good team player

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