Administrative Assistant Job in UAE
Company : DoubleTree by Hilton
Location : Ras Al Khaimah,, UAE
Timing : Full time
JOB DESCRIPTION
- Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and
procedures. - Provide secretarial support to the Commercial and Executive team.
- Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and
professionally. - Receive and distribute mail.
- Ensure outgoing mail is dispatched in a timely manner.
- When required, accurately and promptly create management reports and provide minutes of Executive Team Meetings.
- Make sure you have enough office materials on hand.
- When needed, provide support to other departments and keep positive working relationships.
- Complete all necessary filing.
- Observe all important security directives.
- Report any dangers or maintenance problems.
- Keep your workspace neat, orderly, and polite.
- Report faulty supplies and machinery.
- Verify adherence to brand guidelines.
- Respect all health and safety laws, fire rules, and hotel security protocols.
- Help with unique projects and offer assistance in planning duties pertaining to hotel and brand requirements in a timely manner.
- Organize requests for special reservations made via the Commercial Team and Executive Office.
REQUIREMENTS
- Excellent verbal and written communication skills
- Excellent administration and IT skills
- Committed to delivering a high level of customer service, both internally and externally
- Flexibility to respond to a range of different work situations
- Ability to work under pressure
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
- Previous administrative experience in a fast-paced environment
- Preferably a Native-Arabic Speaker.
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