Administrative Assistant Job in Dubai UAE

Administrative Assistant Job in Dubai UAE

Company          : Hyatt

Location           : Dubai, UAE

Timing               : Full time

JOB DESCRIPTION

• Vendor Contract Management: Oversee, update, and maintain vendor contracts, ensuring all agreements are up to date and compliant with company policies.
• Monthly Reporting: Provide the department head with regular updates on contract renewals, vendor performance, and key operational metrics.
• Departmental Coordination: Communicate with other departments (e.g., F&B, Engineering, HR, Housekeeping) to obtain information, guarantee efficient operations, and help resolve any administrative problems.
• Communication Support: Ensure that the Department Head is informed of pertinent issues by acting as the primary liaison between internal and external vendors.
• Meetings and Scheduling: Help the department head and other senior staff members set up appointments, conferences, and meetings.

   

• Document Management: Keep contracts, reports, letters, and other important papers in an orderly filing system.
• Task Monitoring: Keep tabs on due dates and deliverables, and make sure that vendor management and departmental requirements activities are finished on schedule.
• Confidentiality: Keep hotel operations and business activities private and handle sensitive information discreetly.

REQUIREMENTS

We are seeking a highly organized and detail-oriented Administrative Assistant at our 4-star property. The successful candidate will be responsible for managing vendor contracts, coordinating with various departments, and ensuring timely updates. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks efficiently.

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