Secretary Job in Dubai UAE

Company          :Al Rostamani Group of Companies LLC

Location           : Dubai, UAE

Timing               : Full time

JOB DESCRIPTION

• Manage General Manager’s calendar schedule with an objective to arrange for meetings, conferences, teleconferences, and travel to enable the GM to function effectively…..
• Prepare minutes of meetings for the General Manager and to circulate to all the participants as well as develop a mechanism to track the activities as per the agreed timeline to provide update to the GM….
• Draft/compose/route correspondences and memos on behalf of the General Manager and follow up with respective recipients for effective implementation…
• Ensure timely filing important correspondence in a systematic manner in order to retrieve the same quickly as and when it is required
• In order to give the GM the necessary update or to distribute to the pertinent departments as requested by the GM or the company, support and coordination with other departments are needed to get the periodic reports on a timely and periodic basis.
• Examine reports, minutes, and correspondence, and monitor how they are being implemented.
• To guarantee availability at all times, check office supply levels often and place the necessary orders.

   

• Make sure there are no overlaps that affect regular work or business requirements by updating the leave planner for each of the GM’s direct reportees.

   

• Follow the guidelines and directions provided by the general manager for running the office and its operations.

   

• Oversee replies to letters that include standard questions.

   

• Coordinate the reporting with both internal and external stakeholders.

QUALIFICATION AND EXPERIENCE

Qualifications:

• Higher Secondary, diploma
• Any secretarial certification would be added advantage

Experience:

• 5 years of experience in the same field

REQUIREMENTS

Clerical:- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
English Language — Knowledge of the English language including the meaning and spelling of words, rules of composition, and grammar, etc.
Customer and Personal Service:-  Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Time Management:- Managing one’s own time and the time of others.

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